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Title: Program Administrator
Reports To: CEO
Position Details: Full time, Monday-Friday 8am-5pm

Location: WIN Resilience Resource Center (Chicago, IL)



The Position: The Program Administrator is responsible for administrative tasks directly related to the development staff.

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Specific responsibilities will include:

  • Administrative collaboration with CEO and Development coordinator. 

  • Draft and produce materials for fund development.

  • Overseeing annual giving, thank you letters, email drafts to constituents. 

  • Maintain donor/ prospect data accuracy, donation tracking.

  • Assist with preparation of reports, memos, and correspondence.

  • Assist with fundraising tracking and reporting. 

  • Draft and produce materials for fund development. 

  • Support Win Executives with internal and external communications

  • Organize meetings and events for convenings, retreats, various board meetings, and other logistics.

  • Support Program staff with documentation; and creating and maintaining systems.

  • Program tracking, maintain program compliance and expense reporting. 

  • Special projects and other duties as assigned.

  • Contribute to the visibility of the organization by representing WIN at events.

 

Qualifications: 

  • Commitment to the mission of WIN Recovery.

  • Understanding of systemic racism, mass incarceration, and related intersecting systems of domination. 

  • Excellent interpersonal, written, and oral communication skills.

  • Strong organizational, schedule management, and project management skills. 

  • Strong problem-solving skills with the ability to multi-task and shift priorities as needed. 

  • Ability to work both independently and collaboratively with a wide range of constituents, including staff, volunteers, and program participants. 

  • Strong knowledge of Microsoft Office (MS Word, PowerPoint, and Excel); 

  • Technological fluency with social media platforms, such as Facebook, Instagram, and Twitter. 

  • Experience with publishing and graphic design platforms, such as Adobe InDesign and Photoshop

 

Other Requirements:

  • Excellent communications and writing skills.

  • Excellent judgment 

  • Excellent multi-tasking and project management skills

  • Excellent professional representation

  • Deep passion for WIN Recovery mission and values

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